Facilities Document and Computer Aided Drafting (CAD) Coordinator

Job Description Summary:

We are seeking a full-time, in-office, Facilities Document and CAD Coordinator with proven experience managing the archival of construction documents and space accounting. The Facilities Document and CAD Coordinator works under the supervision of the Digital Information Manager in the Facilities Information Systems (FIS) department.

The FIS department is responsible for BIM modeling, CAD floor plan updates, space accounting calculations, GIS mapping, construction document archiving, drone and 360 degree photos, and other projects that can assist the Construction team that they are a part of, or provide a solution to other departments in the college.

This position would have multiple areas of responsibility. First, they would be in charge of organizing and filing all past and present construction documents. They would need to create a system that is easy to access past information and add new information to. Next, they would manage the updating of CAD floor plans when there are changes, and recalculate and classify the space according to FICM standards. They would also make the related changes to the BIM models and coordinate the updates to our GIS Indoors floor plans. This position would assist the Digital Information Manager with any related CAD projects or other technological projects that arise.

 

Job Description:

Duties and Responsibilities

• Update construction changes to CAD plans; clean up plans to match standard drawing formats.

• Field measurement of walls, doors, and renovations in existing buildings; develops and updates master drawings using AutoCAD.

• Ensures the integrity of the electronic CAD files on the server, corrects and repairs damaged files.

• Works with the safety team to create evacuation plans.

• Provides drawing support for both in-house group renovation projects and projects contracted to other engineering firms; generates sketches and plans; prepares reproductions of existing drawings.

• Assigns room usage and type defined by Texas Higher Education Coordinating Board (THEBC) codes.

• Maintains facility data in both CAD and BIM format.

• Maintains and updates the spatial database by calculating the square footages from the architectural floor plans and transferring to the database.

• Work with staff to develop and maintain a folder structure for project electronic files. 

• Develop and refine the process for managing archived documents.

• Assist in the acquisition, processing and preservation of old and new construction / real estate documents.

• Preserves and archives all existing vintage drawings.

• Other duties as assigned.

 

Knowledge and Experience

•  Principles and practices of institutional and commercial architecture, documentation and construction techniques.

• Principles and practices used in advanced AutoCAD and Revit software operation and application.

• Building construction codes and standards.

• Methods of calculating areas within buildings and properties and recording measurements.

• Familiarity with room usage type standards utilized by the Texas Higher Education Coordinating Board (THECB).

 

Technology Skills

Required:

• Operation and application of advanced AutoCAD and Revit programs.

• Use a variety of spreadsheet, word processing, database, and presentation software, including graphic presentation software.

• Demonstrated proficiency with standard office software.

 

Preferred:

• Experience with information technology applications in an archives and/or library environment, including imaging, technology, and electronic databases.

• Experience with Geographic Information Systems (GIS) software.

• Experience with Adobe products such as Illustrator, InDesign and Photoshop.

 

Other Skills

• Able to maintain an established work schedule.  

• Effectively using organizational and planning skills with attention to detail and follow-through.

• Organize and manage facility data in the records kept by Campus Planning and Construction.

• Follow and effectively communicate verbal and written instructions.

• Establish and maintain effective working relationships.

• Effective in using interpersonal and communication skills including tact and diplomacy.

• Will maintain confidentiality of work-related information and materials.

• Make recommendations that impact the budget.

• Analytical thinking and problem-solving. 

• Proactive in seeking solutions.

• Self-motivated with the ability to work independently or as part of a team.

• Respects a unique and multicultural environment.

• Time Management skills to complete projects.

 

Education

Required:

• Associates degree.

 

Preferred:

• Bachelor's degree in architecture, or a field related to drafting, design or construction of buildings.

 

Work Experience

Required:

• Two years related work experience.

 

Preferred:

• 5 years related work experience.

 

Physical Requirements

• Work is performed in a standard office environment.

• Subject to standing, walking, sitting, bending, reaching, kneeling, pushing, and pulling.

• Occasional outdoor fieldwork may be required.

• Lifting of objects up to 20 pounds.
   

Safety

• Work must be performed following safety rules.

• Report unsafe working conditions and behavior.

• Take reasonable and prudent actions to prevent others from engaging in unsafe practices.